Crafty Business Tips: Checklist For Preparing For A Craft Fair {Guest Post}

Good Monday morning to you all!  Tracy from Tracyville and One Brown Crafter here again.  As you know, I will be your stewardess for this week to give Libby a slight extension of her time off.  Since I left you will a couple of tutorials last week, I'll jumpstart this week with some business tips for all of you crafty entrepreneurs out there.  The holiday craft fair season is just around the corner, so I thought I'd share some tips to get you craft fair ready.  Hope you find them helpful. :)

How To Prepare For A Craft Fair

You've been accepted into a craft fair, you're making products like crazy and time is drawing near for the actual show. Here's a list of things to help you stay organized and not feel overwhelmed as you prepare for the upcoming craft fair season. 

Product/Packing Related:

  • clearly priced merchandise
  • customer bags
  • product information signs 
  • different sized boxes for purchased items
  • extra price tags
  • care instructions tags (for select items)
  • inventory list (to keep up on sold items)
  • string or jute (jute has always come in handy for me)
  • newspaper or tissue paper for fragile items

Your Business Literature:

  • business cards and holder 
  • booth signs
  • brochures / catalogs
  • company name sign
  • flyers
  • invitations to other shows / exhibits of your works
  • retail order forms / price list
  • wholesale order forms / price list
  • handouts (ie show schedule, flyers, etc that go in bag purchases)

Office Supplies:

  • scissors
  • clipboard and writing pad or notebook (to track sold items, take notes, etc.)
  • paper clips
  • pens and pencils 
  • red marker (for sale items or other things you may need a red marker for) 
  • push pins & extra tacks
  • rubber bands
  • safety and/or straight pins
  • stapler and staples
  • tape - masking, scotch, duct, packing

Sales Related:

  • calculator
  • cash box with change (ones, fives & tens) 
  • cell phone
  • charge / credit slips
  • credit card equipment (unless you don't offer it)
  • laptop
  • receipt book 
  • sales tax chart


  • copy of your sales tax certificate of authority to hang in your booth (some fairs require this; some do not)
  • craft show correspondence - directions, rules, regulations, phone notes, copy of canceled check, etc.
  • copy of application with date sent and check number
  • any notes about the show - pros or cons
  • guest book (to create your mailing list)
  • copy of this checklist


  • tent
  • tent weights
  • glue for repairs
  • hot glue gun
  • pliers
  • screwdriver
  • tacks
  • tape measure
  • wire


  • cooler with drinks & food
  • high energy foods and juices
  • napkins
  • paper plates + plastic utensils
  • thermos
  • water bottle

Weather Related:

  • scarf
  • hat
  • sweater or jacket

Health Related:

  • aspirin and/or any medicines you may require for the day
  • box of tissues
  • first aid kit (bandages, first aid cream, allergies meds)
  • hand lotion
  • in case of emergency - phone numbers of family members

Cleaning Supplies:

  • clean cloth rags
  • garbage bags
  • paper towels


  • camera
  • cushion(s) for chair(s)
  • needle + thread
NOTE: There are some things that you will and won't need on this list, so you can adapt it to meet your needs. 

Thank you so much, Tracy!  I love this craft show list.  When I first started participating in craft shows I stayed up all night trying to remember this and that and it was very stressful.  A lot of vending will be trial and error, but when you have a super handy checklist such as this, it really makes the whole experience more enjoyable because of simply being organized and making advanced preparations.  Thanks again Tracy for a fabulous post and I hope all my readers keep checking in this week for more business sense goodies.  :-) 

p.s.  If you're interested in printing out this list, look below this post and you'll see a green printer-friendly icon. *wink*

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  1. You're welcome Libby. Indeed, preparing for a craft fair can be very stressful, which is why I created this list - to hopefully relieve some of that stress. Folks can print it and then adapt it to compile their ideal checklist. Just in time for the upcoming holiday craft fair season. :)


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